Admissions

Policies

Please carefully review the information below. Your signed registration form indicates acceptance of Newton Music Academy’s policies and procedures:

Payments
Refunds
Late Payments, Delinquent Accounts, Returned Checks
Absences and Cancellations
Snow Policy
Photo/Video Policy

Payments

Payments for the session must be made in full or by submitting two checks as described in Payment Plan form #6 at least one week in advance of the first lesson of each session. Payments can be made by mail or in person.

The student has the option to cancel any NMA holidays within that session and deduct them from payment at the time of registration. Write the dates that you want to deduct or “cancel ALL NMA holiday lessons” on the registration form. Cancelled lessons for any of the NMA holidays can be either made up or deducted from payment for current or next session if cancellation is reported on time. NMA does not send refunds for the holidays once your payment is received.

Payments for Priority Registration for continuing students are due by the date stated on the academic calendar.

If the student does not complete registration and pays by the appropriate date, her/his lesson time will be given away. Incomplete payment will not guarantee the spot. Failure to complete the payment for ongoing lessons will result in forfeiture of any lessons that are not fully covered by submitted tuition.

It is the student’s responsibility to verify the correct amount of payment and to keep track of their payment times.

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Refunds

Registration fees are non-refundable in ALL situations when class is cancelled by a student.

Private Instruction
For new students only: Pro-rated refunds for private lessons may be requested only within the first three lessons of the trial period. Failure to attend lessons after the third lesson without notification does not release students from the obligation to pay for the semester.
For continuing students: There are no refunds for paid sessions. Once you have paid, your spot is booked and can not be refunded.

Group classes, workshops, ensembles: NO refunds.
Once you have paid, your spot is booked and can not be refunded.
If a course is cancelled due to insufficient enrollment, full tuition and registration fee (if applicable) will be refunded.
Adequate course enrollment is determined by NMA two weeks prior to first day of the course. Requests for adequate enrollment confirmation earlier then two weeks prior to the first day of the course will not be considered as a valid reason for issuing a refund.

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Late Payments, Delinquent Accounts, Returned Checks

Full payment or payment plan is due before the first lesson of each semester. Any bill not paid in full at time that lessons/classes begin will automatically be assessed a $25 late fee. An additional $25 charge will be added to bills that are 60 days overdue. Delinquent accounts referred for collection will be liable for all collection fees and costs. NMA reserves the right to stop a student’s instructional activities without a refund if there is an unpaid account balance.

The office will notify you if your check is returned for any reason (e.g., insufficient funds, stop payment, or account closed). You must pay in cash or with certified funds the original check amount plus a $25 returned check charge.

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Absences and Cancellations

PRIVATE LESSONS:

  • Regular attendance is expected. Make-up lessons can not be guaranteed if the absence is caused by the student, and will be contingent on available space in the teacher’s schedule.
  • All Cancellations are to be emailed directly to your teacher. Make sure to ask the office for the teacher’s email address if you do not have it.
  • One non-holiday cancellation is permitted per 14-week session and must be reported no later than 10:00 am on the day of the lesson. For lessons scheduled before 3pm, cancellation must be reported by 7pm the night before. No make-up lesson will be given if not reported within the above hours.
  • The make-up lesson must be completed within the same session during which the lesson was missed, and will not be carried over into the next session. It is students’ responsibility to contact their teacher as early as possible about scheduling their make-up within the same session. The ability to schedule a make-up expires after the session is finished.
  • The teacher will offer make-up lessons on designated day(s) of each semester. If the student is unable to attend the designated make-up day(s), or does not respond to the teacher’s scheduling request in a timely manner, the teacher is under no obligation to reschedule the lesson, and the lesson may be forfeited. Once a make-up lesson is scheduled it cannot be rescheduled. The lesson is considered to have been given if the student misses the scheduled make-up for any reason.
  • Private lessons missed during NMA vacation dates listed in our Academic Calendar will be made up or can be used as a credit toward the payment for the next session i f the cancellation was reported no later than 7 days in advance of the 1st day of vacation. The student also has the option to cancel ALL the NMA holidays within that session at the time of registration. Cancellation must be reported by e-mail or in writing. Verbal notice will not be accepted.There are no refunds for missed lessons.
  • Any lesson cancelled by the teacher will be made up at the mutual convenience of the teacher and the student, or a substitute will be provided by NMA without notice. Please notify the office if you prefer to cancel and schedule a make up if your teacher is not available.
  • An individual teacher may elect to offer exceptions to this policy due to an extenuating circumstance; however this is subject to the teacher’s schedule and space availability.

GROUP CLASSES:

  • Group classes, workshops, ensemble absences: no make-ups are guaranteed and are subject to the space availability

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Snow Policy

There is one annual make-up day for one class or private lesson canceled due to weather or emergency, and only when lessons are cancelled by NMA. Your teacher will email you if lessons are cancelled.

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Photo/Video Policy

Newton Music Academy may photograph/videotape students, classes or events for publications for publicity purposes and to illustrate Newton Music Academy programs. These images will not be distributed, sold, or used beyond Newton Music Academy’s promotional activities.If you do not wish your child or yourself to be photographed or videotaped, please email the office.